- a. Government Approvals
- b. Design Stage
- c. Tender Stage
- d. Value Engineering Process
a. Government Approvals
- To provide Timelines required for obtaining all necessary approvals.
- To provide a Quote giving a Budgetary Cost estimate for obtaining the approvals.
- To provide Co-Ordination for the submission of Drawings & Documentation.
- To provide Drawings & Documentation assistance required for the Approvals.
b. Design Stage
- Review the Project Design Brief to ensure the optimum design is achieved and suggest changes if any.
- Work out Design release timelines with Design consultants and track progress.
- Carry out Constructability reviews and generate recommendations as necessary.
- Prepare Consultants’ contracts
- Co-ordinate with Designers & other Consultants to align detailed design with the design brief.
- Identify all project consultants
- Attend project coordination meetings with the Client, Consultants and project stakeholders
- Prepare detailed Project Schedule
- Prepare communication protocols
- Review the client’s master schedule and provide comments
- Identify construction packages
- Identify long delivery items
- Participate in value engineering sessions and provide comments and recommendations
- Set criteria to prequalify contractors
- Negotiate works contracts
- Implement a Change Management process.
c. Tender Stage
- Co-ordinate & check the status of statutory approvals by Government authorities.
- Prepare clear, concise, and comprehensive tender / bid documents that accurately reflect project requirements.
- Review of tender documentation for compliance and completeness, including clauses on safety, quality & related special conditions as per Indian Standards
- Suggest equivalent bidders/ contractors.
- Provide comments and advice on the tender schedule & tender packages.
- Review final tender documents and make recommendations on bid-ability.
- Provide advice, assistance and recommendation on pre-qualification criteria
- Attend tender briefings and preparation of agenda.
- Provide engagement support and participate in Techno-Commercial, Pre-Bid, Post-Bid, Price-Negotiation meetings, and other discussions to ensure effective communication throughout the tender process.
- Preparation of techno-commercial comparative statement of bidders offer for client’s review.
- Assist the client as requested in bid analysis.
- Provide the client with cost information, as requested, prior to negotiations with any bidders
- Manage post-award paperwork and documentation, maintaining ongoing communication with authorities and departments for the seamless execution of the tender.
d. Value Engineering Process
- Major construction elements evaluated: Building systems; Components / equipment; Materials
- Building methods/constructability review
- Solutions reviewed by project team
- Evaluate the building program and ensure it is delivered in the shortest schedule
- Evaluating the revised proposal against design, schedule, budget, and quality constraints.
- Solutions submitted to the owner and design team.
- a. Time Management
- b. Cost Management
- c. Quality Management
- e. Change Management
- f. Risk Management
- g. Measurements and Billing
- h. Documentation Control
a. Time Management
- Develop/ Review Project Execution Plan & Master Schedule.
- Develop / Review design and tender event schedules based on master schedule
- Develop working schedules for tracking at micro level
- Identification of long lead items for award of contract and follow up
- Updating and tracking of all schedules, reporting on the same with highlights of concern areas.
b. Cost Management
- Review budget provisions based on consultant recommendations for various contracts/packages with clients.
- Prepare cash flow chart of the project.
- Highlight changes in BOQ / drawings that affect project time or cost and ensure approvals by the client before execution.
- Review / analyze and report on project cash flows
- Review and track changes to project cost estimates and impact on approved budget.
c. Quality Management
- Develop Project Quality Plan & align contractor quality plans accordingly.
- Develop & implement an inspection and testing protocol, including acceptance criteria, on incoming materials and construction.
- Regular site inspections, recording, review of documentation status.
- Daily Testing of all construction material coming on site.
- Quality training workshops at the site on relevant topics involving supervisors & engineers of all contractors deployed at the site.
d. EH & S Management
- Develop a Project Safety Plan and site Logistics plan and align contractor Plans with them.
- Ensure legal compliances.
- Focus on key site safety processes like induction, safety audits, Permit systems, Checklists & Safety Training Programs.
- Proactively work with the design team to ensure that where possible all construction risks are mitigated through design, while still achieving the required quality and functional requirements.
- Ensure appropriate and adequate Insurance of manpower and equipment on site.
- Responsibility for Fire Fighting and Disaster Management.
- Weekly & Monthly audits and close-out of action items generated.
- Report and analyze safety statistics.
- Track, analyze, and report on safety Deviations.
e. Change Management
- Identify and track potential changes as they occur.
- Coordinate for the review of changes requested by the contractors with the Architects and submit the recommendations to the Client regarding the acceptability and approval.
- Assist with negotiations if required.
f. Risk Management
- Identification of Potential issues or occurrences that can have a negative impact on a project’s cost, schedule, quality, safety, etc.
- Risk Evaluation – Potential risks identified are evaluated in terms of their size and scale and probability of impact.
- Follow-up of Risks.
g. Measurements and Billing
- Joint measurement and record of all ongoing work on site.
- Checking of contractors RA bills.
- Certification of contractor’s bills for payment.
- Settlement of all extra items which was not included in tender BOQ.
h. Documentation Control
- Daily Reports
- Weekly Reports
- Monthly Reports
- MOMs
- Request for Information
- Work Permits
- Material Approval Sheet
- Scope Change document
- Cash-flow statements
- Quality Deviation Reports
- Cost Reports
- Safety Related Reports.
- a. Construction Close Out
- b. As-Built Documents
- c. Commercial Closeout
a. Construction Close Out
- Prepare, track & complete execution of punch lists for each package.
- Coordinate with client project team for final inspections, and final punch lists and coordinate timely execution of the same.
- Certification of work completion for all packages.
- Co-ordinate delivery of all handover documents from contractors & consultants.
- Follow-ups for As-Build Drawings.
- Preparation of Handing over Documents and all reports.
- Collection of all warranty documents from the contractor.
b. As-Built Documents
- Ensure that as-built drawings in both hard and electronic versions are provided by the contractors and coordinated by the Consultants team before being verified by our Design Review team for submission to the Client.
c. Commercial Closeout
- Review the status of outstanding variations to contracts and finalize the same through discussions with contractors and clients.
- Detailed checking reconciliation of Final bills/invoices of each contractor.
- Review of documentation related to final payments, including BGs, before recommending final payment to the client.